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About Us

Effective Date: July 6, 2026

Welcome to GITM (“GITM”, “we”, “our”, or “us”). We are committed to protecting the privacy and personal information of every visitor, student, applicant, parent, guardian, faculty member, employee, vendor, and any other individual who interacts with our website or communicates with us through our digital platforms.

Business Details

Business Name: GITM

Registered Address:
GITM Campus, Sharda Institute of Technology and Management, Khed Lavel, Ratnagiri – 415708

Contact Number: 8669195742

Email Address: prathmesh.tambe06@gmail.com

This Privacy Policy explains how GITM collects, uses, stores, processes, shares, and protects your personal information when you use our website, submit enquiries, apply for admissions, communicate through our official channels, or otherwise interact with our services.

This Privacy Policy has been prepared in accordance with applicable Indian laws, including the Information Technology Act, 2000, the Digital Personal Data Protection Act, 2023 (where applicable), and generally accepted privacy principles. It is also designed to support compliance with Meta’s WhatsApp Business Platform policies and Google Rich Communication Services (RCS) Business Messaging requirements.

By accessing our website or using any services provided by GITM, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

1. Introduction

GITM respects your privacy and recognizes the importance of protecting personal information. We believe that transparency regarding the collection and use of personal data helps build trust between our institution and our users.

This Privacy Policy applies to:

Visitors accessing our website
Prospective students
Existing students
Parents and guardians
Alumni
Faculty and staff
Vendors and service providers
Event participants
Individuals contacting us through telephone, email, WhatsApp, RCS, or website enquiry forms

The policy applies to all personal information collected online and through our authorized communication channels.

2. Information We Collect

Depending on how you interact with GITM, we may collect different categories of information.

A. Personal Information

You may voluntarily provide:

Full name
Father’s or mother’s name
Date of birth
Gender
Residential address
Postal address
City
State
PIN code
Email address
Mobile number
Alternate phone number
Educational qualifications
Academic records
Admission preferences
Course selections
Identification details submitted during admissions where applicable
Photographs
Documents uploaded through application forms
Scholarship-related information
Fee payment details (excluding complete payment card information)

B. Account Information

If our digital services require registration, we may collect:

Username
Login credentials (stored securely)
Password in encrypted form
User preferences
Notification settings
Account activity
Profile information

C. Device Information

When you visit our website, certain technical information may be collected automatically, including:

IP address
Browser type
Browser version
Operating system
Device model
Screen resolution
Language settings
Date and time of access
Pages visited
Referral source
Session duration
Website interactions

This information helps us improve website performance, diagnose technical issues, and enhance user experience.

D. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

Remember user preferences
Maintain secure sessions
Improve website functionality
Analyze website traffic
Enhance user experience
Measure performance
Provide personalized content where appropriate

Cookies generally do not directly identify an individual but may be linked with other information where permitted by law.

Users may choose to disable cookies through their browser settings; however, doing so may affect certain website features.

E. Communication Data

When you communicate with GITM through:

WhatsApp Business
Google RCS
Email
Telephone
Website enquiry forms
Online chat
Contact forms

we may collect:

Message content
Date and time of communication
Delivery status
Read status (where available)
Attachments voluntarily submitted
Enquiry details
Support requests
Communication history necessary to provide assistance

We do not access personal conversations unrelated to our official communications.

3. Purpose of Data Collection

GITM collects personal information only for legitimate educational, administrative, operational, and legal purposes.

Your information may be used to:

Process admission enquiries
Evaluate applications
Communicate with prospective students
Verify applicant information
Provide academic updates
Respond to enquiries
Process registrations
Manage student records
Send examination notifications
Share fee reminders
Provide placement-related updates
Conduct events and seminars
Improve institutional services
Maintain website security
Detect fraud or misuse
Comply with legal obligations
Maintain internal administrative records
Provide technical support
Send important service announcements
Deliver communications through WhatsApp Business API and Google RCS where appropriate

We collect only the information reasonably necessary for these purposes.

4. Consent for WhatsApp & RCS Data Processing

GITM may communicate with users through the official Meta WhatsApp Business Platform and Google Rich Communication Services (RCS) after obtaining the necessary consent or where such communication is otherwise permitted under applicable law.

By voluntarily providing your mobile number through our website, admission forms, enquiry forms, event registrations, or other official channels, you acknowledge that GITM may use your contact details to send communications such as:

Admission updates
Application status
Verification messages
Appointment confirmations
Academic reminders
Fee notifications
Examination schedules
Event invitations
Student support messages
Important institutional announcements

Your consent allows GITM to process the information required to deliver these communications effectively.

Where required by applicable law or platform policies, you may withdraw your consent for non-essential communications by following the unsubscribe or opt-out instructions provided. Withdrawal of consent will not affect communications that are necessary to fulfill legal, academic, administrative, security, or contractual obligations.

5. Legal Basis for Processing

GITM processes personal information based on one or more lawful grounds, including:

Your consent
Performance of a contract or admission process
Compliance with legal obligations
Protection of vital interests where applicable
Legitimate institutional interests that do not override your rights and freedoms

We strive to ensure that all processing activities are fair, transparent, proportionate, and limited to the purposes for which the information was collected.

6. How We Use Collected Data

The information collected by GITM may be used for a variety of operational, academic, and administrative purposes, including:

Managing admissions and enrollment
Maintaining student records
Providing academic and administrative support
Responding to enquiries and support requests
Communicating through email, telephone, WhatsApp Business, and Google RCS
Sending important institutional notices
Managing events, seminars, and workshops
Improving website functionality and user experience
Conducting internal analytics and reporting
Detecting and preventing fraud or unauthorized activity
Ensuring compliance with applicable laws and institutional policies
Protecting the security of our systems and users
Maintaining accurate records for audit and regulatory purposes

We do not sell or rent your personal information to third parties for their independent marketing purposes.

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